Administrative and HR Assistant
We are currently seeking a dedicated and efficient Administrative and HR Assistant to join Hawkeye Insulation Specialists, Inc., a leading provider of exceptional industrial insulation solutions. At Hawkeye, our mission is to prioritize quality, innovation, and client satisfaction, while striving to be the industry leader in delivering sustainable and cost-effective insulation solutions.
As an Administrative and HR Assistant, you will play a vital role in supporting our mission by providing administrative assistance and contributing to our human resources functions.
Responsibilities:
- Administrative Support:
- Perform general office duties such as answering phone calls, responding to emails, and maintaining office supplies.
- Manage and organize company files, records, and documents.
- Assist in scheduling meetings, coordinating appointments, and managing calendars.
- Prepare and distribute internal communications, including memos and announcements.
- Help maintain and update company databases and systems.
- Human Resources Support:
- Assist in the recruitment and selection process by posting job ads, screening resumes, and coordinating interviews.
- Facilitate the onboarding process for new hires, including completing necessary paperwork and conducting orientations.
- Maintain employee records and ensure accurate and up-to-date information in HR systems.
- Help administer employee benefits and assist with any benefits-related inquiries.
- Support HR initiatives, such as employee engagement programs, performance management, and training activities.
- Compliance and Documentation:
- Assist with maintaining compliance with employment laws and regulations.
- Help prepare HR-related reports, presentations, and statistical data.
- Ensure accuracy and completeness of personnel files and other HR documentation.
- Assist in organizing and maintaining employee policies, procedures, and handbook.
- Communication and Coordination:
- Serve as a point of contact for employees regarding HR-related matters, providing information and assistance.
- Coordinate employee events, meetings, and trainings.
- Assist in employee communications, including newsletters and announcements.
- Collaborate with other departments to ensure smooth operations and effective information flow.
Requirements:
- High school diploma or equivalent; additional education in business administration or human resources is a plus.
- Proven experience in administrative support roles.
- Familiarity with HR processes, procedures, and employment laws is preferred.
- Proficient in QuickBooks, Microsoft Office Suite (Word, Excel, PowerPoint) and HR software.
- Strong organizational and time management skills.
- Excellent verbal and written communication skills.
- Ability to maintain strict confidentiality and handle sensitive information with discretion.
- Detail-oriented with a high level of accuracy.
- Strong interpersonal skills and ability to work well in a team.
Join Hawkeye Insulation Specialists, Inc., and contribute to our mission of delivering exceptional industrial insulation solutions while fostering a culture of collaboration, innovation, and excellence. Your role as an Administrative and HR Assistant will be instrumental in supporting our dedication to quality, client satisfaction, and a greener future. Together, we will continue to lead the industry, prioritize employee growth and development, and achieve long-term success for our clients and our company.
Click apply now to email us today!